Ask any wedding professional what their least favorite time of year is, and you’ll probably hear the same answer: tax season. It’s not just the paperwork, it’s the hours spent tracking payments, chasing down contractors for W-9s, and trying to make sense of a year’s worth of transactions when you’d rather be creating beautiful work for your clients.
Maroo brings W-9 collection, contractor payments, and tax reporting into one connected workflow so wedding and event businesses can stay organized throughout the year.
When you prepare a first payment to a new contractor, Maroo can surface a “Request W-9” option during final review. The same option appears in multiple-payment flows and applies only to new contractors in the batch, so repeat payments do not create duplicate requests.
The contractor provides the required legal and tax details through Maroo onboarding. Once those details are complete, the W-9 is treated as submitted and the business receives a confirmation notification.
Review email and in-app notification preferences for supported modules. Required security, billing, payout and tax notices remain enabled. Watch the notification preferences tutorial.
That keeps contractor payments and tax records connected from the start. See Maroo’s W-9 request-flow guide for the current single- and multiple-payment workflow.
For later follow-up, contractors can complete or verify W-9 details from a secure Maroo email link; after signing in, they review the required information in Your Legal Details.
Inside Reporting, you can review each contractor’s name, email, business type, submission date, and W-9 status. Received and Incomplete statuses make it clear which records are ready and which still need attention.
Use the reporting filters to narrow the list by tax year, business type, or status. You can view and download completed W-9s, request missing information, and send an individual reminder when follow-up is needed.
Because Maroo keeps contractor records and payment history together, the existing reporting workflow can use completed W-9 information for 1099-NEC preparation and filing. Review contractor details and filing eligibility before submitting forms.
The result is a clearer year-round record instead of a last-minute spreadsheet reconciliation.
Maroo brings B2B payments and contractor tax records into one platform built for wedding, event, and creative businesses.
That can make tax-season preparation easier, but software does not determine your filing obligations. Confirm current IRS requirements and review your situation with a qualified tax professional.
With Maroo, the scramble ends and simplicity begins.
