01
Leads arrive from too many channels
Venue referrals, Instagram DMs, planner directories, and website forms need one follow-up record before a couple goes cold.
Maroo for wedding planners
Business software for wedding planners who book clients, collect payments, and keep vendors moving.
Manage inquiries, send polished proposals and contracts, collect retainers, schedule client payments, and pay assistants or vendors from one organized workspace.
The actual problem
Your client experience is only as strong as your planning back office.
Couples judge professionalism long before the wedding day. The proposal, contract, retainer, payment plan, vendor coordination, and follow-up all shape whether planning feels calm and premium.
Wedding Planners
02
Planning fees stretch across months
Retainers, design fees, planning milestones, and final balances need clean timing without manual reminders.
03
Scope changes after the proposal
Welcome parties, rehearsal dinners, destination travel, and extra coordination can change the invoice midstream.
04
Vendor payments need visibility
Assistants, designers, and contractors need accurate payouts tied back to the right client event.
05
Paperwork gets scattered
Contracts, payment links, receipts, W-9s, and client notes should stay connected to the planning engagement.
Workflow
From first inquiry to final vendor payout, keep every planning milestone moving.
Maroo connects the operating steps around a paid planning engagement, so the client, contract, invoice, payment schedule, and team payout do not live in separate tools.
Connected workflow
Every accepted booking creates the next business action.
Define the persona, show the trigger, then show the next Maroo action.
Trigger
Proposal accepted
The couple chooses the planning package and the booking record is ready.
Next action
Contract and invoice sent
Terms, retainer, payment schedule, and client checkout stay connected.
Outcome
Planning stays organized
The event, client, money, paperwork, and vendor payout live in one place.
01
Capture the inquiry
Create one record for the client, event date, guest count, budget, and referral source.
02
Send the quote
Turn venue package, add-ons, fees, and timing into a clear quote.
03
Attach the contract
Keep terms, date hold language, cancellation rules, and acceptance connected to payment.
04
Collect the deposit
Set a deposit due today and future payments around planning milestones.
05
Schedule the final balance
Keep upcoming venue payments visible before the event day.
06
Keep the record complete
Store booking details, payments, and client history in one workspace.
Features
Planning workflows that connect the client, money, paperwork, and vendors.
From quote to payout, Maroo keeps the business workflow connected.
Client records
A workspace for every couple
Client workspace
Quotes
Planning proposals that become paid bookings
Quotes
Contracts
Contracts connected to the money
Contracts
Payments
Payment schedules around real planning milestones
Payment schedules
Payouts
Assistant and vendor payments
Bill pay
Records
W-9 and 1099-ready contractor records
W-9s, 1099s
Photographer need
How Maroo helps
Maroo capability
Book the client securely
Connect proposal, contract, retainer, and event details in one booking flow.
Quotes, contracts, invoices
Collect across milestones
Set payment due dates around signing, design, event date, or delivery.
Payment schedules
Manage assistants and vendors
Pay contractors while keeping records organized.
Bill pay, W-9s, 1099s
scenarios-header
Real scenarios
Venue referral comes in
Create one client record before the inquiry gets buried across inboxes.
Planning scope expands
Add services, update the invoice, and keep the contract and payment plan aligned.
Assistant needs payment
Pay the assistant and keep contractor records tied to the wedding.
Why Maroo
Where Maroo fits compared with other tools.
Before Maroo
Leads, invoices, contracts, and payout details live in separate tools.
Payment follow-up depends on manual reminders and copied links.
Contractor records are disconnected from the booking.
With Maroo
Client, contract, invoice, schedule, and payout live in one record.
Payments are scheduled around the real event timeline.
Contractor payouts and records stay tied to the job.
Generic CRM
Good for contacts, but not built around deposits, contracts, invoices, and payouts.
Standalone invoicing
Useful for payments, but disconnected from the booking workflow.
Maroo
Built around paid event work: client, contract, invoice, schedule, and payout together.
Best fit
For planners who sell packages, collect retainers, and coordinate vendor or assistant payouts
Maroo fits best when every planning engagement has money, paperwork, timelines, and people attached to it.
- No app download for clients
- Clear payment schedules and due dates
- Card and ACH payment options
- One connected booking record
Related workflows
Explore related Maroo solution and workflow pages.
Connect this page to nearby persona and workflow pages so the solution cluster feels useful, not isolated.
FAQ
Questions photographers usually ask before switching tools.
Can wedding planners use Maroo for retainers and payment schedules?
Yes. Planners can collect retainers and schedule future payments around planning milestones, event dates, or delivery timelines.
Can Maroo replace separate proposal, contract, and invoice tools?
Maroo is designed to connect quotes, contracts, invoices, and payment schedules in one booking workflow.
Can planners pay assistants or contractors through Maroo?
Yes. Maroo supports contractor payouts and records, including W-9 and 1099-ready workflows.
Is Maroo only for photographers?
No. Maroo supports event businesses that sell services, collect client payments, and pay contractors or vendors.
Can clients pay without creating an account?
Yes. Clients can pay through Maroo checkout without needing a separate client account.
What should wedding planners use this page for before publishing?
Review the examples, FAQs, and proof points so the final page feels specific to planning work before indexing.
Final CTA
Start running wedding planner bookings through Maroo
Use Maroo to keep the client, contract, invoice, payment schedule, and payout connected.