Maroo and Rock Paper Coin both combine invoices and online payments with business tools for wedding and event professionals, but their plans and operational strengths differ.
Rock Paper Coin offers a free invoicing plan plus paid proposals, contracts, and lead tools. Maroo offers a free CRM/core workflow plus client collections, contractor payouts, and related tax-document administration.
The practical choice depends on document workflow, payment mix, contractor needs, and the exact fee configuration rather than a universal winner.
This comparison uses official sources checked August 21, 2026. Prices, processing terms, plan limits, and features can change, so confirm the linked pages before deciding.
The analysis distinguishes subscription cost from processing cost and explains what happens when a business passes eligible fees to clients.
Maroo's Starter CRM and associated core features are free for businesses invoicing under $5,000 per month within published limits.
The Business plan is $50 per month, or $600 per year, for businesses within its published invoicing threshold and limits. Pro uses custom pricing and terms.
Processing, contracts, tax documents, and other per-use charges can still apply. Free CRM does not mean every transaction or add-on is free.
Rock Paper Coin's Basic plan is free and focuses on branded invoices, payment processing, Autopay, payment links, reminders, and team access.
Professional is $325 per year or $33 per month and adds proposals, digital contracts, onboarding, folders, and collaboration tools.
Premium is $395 per year or $41 per month and adds inquiry forms, lead tracking, reporting, priority support, volume pricing, and QuickBooks Online integration. Confirm the checkout total and region before purchase.
Neither subscription price is a complete cost comparison. Model card and ACH volume, transaction count, payment methods, who absorbs eligible fees, and any per-use charges.
RPC's current U.S. default is a split model: the business pays 2.5% on online transactions, while a client choosing a credit card pays an added 2%.
That default is not the only available configuration. RPC says a business can absorb fees, pass them to the client, or split them.
To pass all or part of RPC processing fees, the business contacts RPC to change universal account settings. RPC's help page says this can leave the vendor absorbing $0 for credit, debit, and ACH payments, with no additional subscription charge.
Maroo publishes eligible fee passing when properly configured. Passing shifts a fee to the client; it does not eliminate the fee.
Maroo's current payment page lists client cards at 3.5% on Starter, 3.4% on Business, and 3.25% on Pro; client ACH is 1.5%, 1.25%, and 1.0%, respectively.
Under RPC's default U.S. split, a $5,000 online transaction would cost the business $125, while a client choosing a credit card would see an added $100. Actual checkout and account settings control the result.
If RPC has configured full pass-through, the vendor can absorb $0 and the client pays the applicable shifted processing charge.
Under Maroo Business, a 3.4% modeled card fee is $170. If that eligible fee is passed and no other transaction fee is absorbed, the client pays the shifted fee and the business absorbs $0 for that modeled transaction.
That does not make payment processing free. It changes who pays the eligible charge.
If every eligible Maroo Business processing fee is passed and no other transaction fee is absorbed, the business-side cost is only the $50 monthly subscription, or $600 per year; clients pay the shifted eligible fees.
RPC's comparable business-side cost depends on its Basic, Professional, or Premium subscription and whether the account uses default split, full pass-through, or absorption.
For an apples-to-apples comparison, request or inspect the exact RPC account configuration and compare the client-facing total as well as the vendor-side total.
Fee passing is subject to processor configuration, payment method, disclosure, card-network rules, and applicable law. Confirm the allowed setup for the business.
Maroo publishes client ACH rates by plan and free B2B ACH contractor payouts within plan limits. Client ACH collection and contractor payouts are separate workflows.
Maroo also supports recurring invoices for genuinely recurring billing. Recurring invoices are distinct from installments and Autopay.
Maroo connects its free Starter CRM/core workflow to quotes, contracts, invoices, payments, reminders, and reusable Questionnaires.
RPC Premium includes an inquiry form, lead dashboard, internal notes, status tags, website embed, and lead-to-client reporting. The two products now overlap in lead management, so compare the actual fields, views, reports, and document handoff.
RPC Professional and Premium include proposals and digital contracts. Its proposal-to-contract workflow can fit businesses that present packages before signature.
Maroo supports quotes, contracts, and e-signatures with plan-specific limits and per-use terms.
Test one real package, signature flow, installment schedule, and change request in both products before migrating templates.
Maroo's contractor workflow is a substantive differentiator for businesses paying freelancers or vendors.
It connects B2B ACH payouts within plan limits with contractor records and tax-document administration.
Maroo publishes individual and bulk W-9 requests plus 1099 preparation, e-filing, and mailing options. Verify classification and current filing requirements for the business's facts.
RPC publishes planner permissions for reviewing vendor contracts and paying invoices on behalf of clients. This can fit full-service planners coordinating multiple vendors.
Before relying on that workflow, confirm current permissions, funding authorization, account ownership, approval controls, and how each vendor and client sees the transaction.
Maroo's public scope centers on a business collecting from clients and paying its own contractors rather than presenting the same planner-on-behalf-of-client workflow.
The better fit depends on whether the planner manages third-party obligations for a client or pays contractors engaged by the planner's own business.
RPC Premium provides lead capture and reporting. Maroo provides CRM and client-financial records from its free Starter tier.
Compare inquiry routing, duplicate handling, pipeline stages, conversion reporting, communication history, and how accepted work becomes a contract and invoice.
RPC Professional and Premium publish white-glove account setup. Maroo Business publishes dedicated onboarding and support terms.
A guided setup can be valuable when migrating templates, contacts, payment settings, and team permissions. Ask what work is included and what remains manual.
Both products now publish integrations, so old claims that RPC has no QuickBooks or calendar options are outdated.
Maroo publishes QuickBooks Online, Zapier, Make, and API options on applicable plans. Confirm plan access and the exact objects synchronized.
Maroo's QuickBooks Online integration describes automatic synchronization for relevant invoices, customers, products, and payments.
RPC Premium lists QuickBooks Online, while Professional lists calendar integration. RPC also publishes Timeline Genius and Google Drive-related workflows.
RPC's official feature timeline documents its evolving proposals, contracts, payments, lead tracking, team permissions, and integrations.
Do not assume two integrations have the same coverage. Test create, update, refund, void, duplicate, and error behavior using representative records.
If automation is essential, confirm available triggers, actions, authentication, rate limits, and recovery behavior before choosing a plan.
Both products cover meaningful business workflows, but neither should be treated as every possible event-operations tool without testing.
Businesses may still need scheduling, advanced project management, floor plans, seating, gallery delivery, point of sale, inventory, catering operations, or deeper workflow automation. Product scope and integrations should be confirmed for each requirement.
Write down the system of record for leads, contracts, invoices, payment status, contractors, accounting, and event operations before combining either product with other tools.
Maroo may fit a wedding or event business that:
- Wants a free Starter CRM and associated core features within published limits
- Needs quotes, contracts, invoices, client payments, and reminders
- Pays contractors and values connected W-9/1099 administration
- Uses QuickBooks Online, Zapier, Make, or API options on applicable plans
- Is evaluating the qualified Business scenario where passing every eligible processing fee leaves a $600 annual subscription cost
Those strengths are most relevant when client collections and contractor administration sit close together.
A business that does not pay contractors or need the accounting and automation options may place less value on those features.
Rock Paper Coin may fit a wedding or event business that:
- Wants free unlimited branded invoicing on Basic
- Needs proposals and contracts on Professional or Premium
- Wants Premium inquiry forms, lead reporting, QuickBooks Online, and priority support
- Values white-glove setup and team collaboration
- Needs its published planner/client/vendor coordination workflow
- Wants to choose default split, full pass-through, or fee absorption with RPC support
RPC's subscription can be lower than Maroo Business, but total business and client cost depends on the fee configuration and payment mix.
A business should confirm exact plan features, regional availability, and processing settings in the account before switching.
Maroo and Rock Paper Coin both serve wedding and event professionals, with meaningful overlap in invoices, contracts, payments, client records, and support.
RPC can fit businesses that prioritize proposals, white-glove setup, planner coordination, and its Premium lead tools.
Maroo can fit businesses that prioritize a free CRM/core workflow, client collections, contractor payouts, W-9/1099 administration, and broader published automation options.
Both support fee allocation choices, so the decision should not rely on the outdated claim that RPC always forces the business to absorb 2.5%.
Run the same real booking through both products and compare subscription, processing, client checkout, documents, accounting, and contractor work.
Review Maroo's invoicing workflow and RPC's current pricing and fee pages, then verify the exact account settings before deciding.
Is Maroo's CRM free? Yes. Starter's CRM and associated core features are free for businesses invoicing under $5,000 per month within published limits. Processing, contracts, tax documents, and other per-use charges can still apply.
Can an RPC business pass processing fees to clients? Yes. RPC says it can configure a business to pass all processing fees so the vendor absorbs $0 for credit, debit, and ACH payments. Passing shifts fees to clients rather than eliminating them.
What does RPC cost? Basic is free. RPC currently publishes Professional at $325 per year or $33 per month and Premium at $395 per year or $41 per month. Verify the checkout total and region.
What does Maroo Business cost when eligible processing fees are passed? If every eligible processing fee is passed and no other transaction fee is absorbed, the business cost is the $50 monthly subscription, or $600 per year, while clients pay the shifted eligible fees.
Does Maroo support recurring billing? Yes. Recurring invoices are distinct from installment schedules and Autopay.
Which has proposals? RPC Professional and Premium include proposals. Maroo publishes quotes and contracts; compare the actual sales-document workflow.
Which supports contractor administration? Maroo publishes contractor payouts within limits, W-9 requests, and 1099 preparation, e-filing, and mailing options.
Which integrates with QuickBooks? Maroo publishes QuickBooks Online integration. RPC Premium also lists QuickBooks Online. Confirm the objects and direction of sync in each product.
Last checked August 21, 2026. Verify current pricing, fee settings, plan limits, integrations, and regional availability directly with each provider before making a purchasing decision.
