Wedding vendors need invoices that can handle retainers, installments, recurring billing, gratuity, reminders, client payment choices, and clean records. The eight products below serve different needs, from accounting-first invoicing to wedding-specific client and contractor workflows.
A wedding invoice often sits inside a longer workflow: inquiry, quote, contract, retainer, date-based installments, final balance, and post-event records. The best fit depends on which parts of that workflow the business wants in one system.
Common requirements include itemized services, retainers, installment schedules, recurring invoices for ongoing work, gratuity, discounts, taxable and non-taxable line items, and payment-fee rules that vary by payment method and jurisdiction. Vendors who hire contractors may also need W-9 collection and 1099 workflows.
This comparison uses official pricing and product information checked August 21, 2026. List prices, promotions, processing fees, eligibility, and feature availability can change, so verify the linked provider page before purchasing.
Website: Maroo pricing
Starting price: Starter is free for businesses and freelancers invoicing under $5,000 per month; Business is an optional $50 per month; Pro is custom.
Maroo connects invoicing and payments to the same client record as its wedding-business CRM. The CRM and associated core connected features—including leads and contacts, quotes, invoices, and the connected client record—do not require a subscription on Starter within the plan limits.
What it includes:
For teams that hire second shooters, assistants, planners, or other contractors, Maroo also supports free B2B ACH contractor payments and a W-9 request flow for new contractors, including single and bulk requests. Contractor records and 1099 support keep that work connected to the broader business workflow. Maroo’s Time Tracker records a contractor’s hours or units at a set rate and marks each entry billable or non-billable, so you can create an invoice from billable entries or send a contractor payment from an entry.
Maroo pricing and payment context:
Maroo lists free B2B ACH for contractor payments. If a business passes every eligible client processing fee and absorbs no other transaction fee, the optional Business plan costs that business only its $50 monthly subscription, or $600 per year. Passing a fee shifts it to the client; it does not eliminate it, and availability depends on the payment and applicable rules.
Tradeoff: Maroo is focused on wedding, event, and creative-business operations. A business that needs full general-ledger accounting, inventory, or retail point of sale may still use a separate accounting or commerce product.
Best for: Wedding vendors and wedding planners that want a free core CRM and invoicing workflow, client payments, and contractor operations in one connected system.
Website: HoneyBook pricing
Starting price: $29 per month for Starter when billed yearly; Essentials is $49 and Premium is $109 on the same billing basis.
HoneyBook combines inquiry, proposals, contracts, invoices, payments, scheduling, and automation in a broad clientflow platform. The higher tiers add more automation, team, and reporting capabilities.
HoneyBook supports one-time, recurring, and custom invoice schedules plus Autopay. Its client portal and mobile workflow make it useful for businesses that want a polished experience across the client lifecycle.
Payment-fee context: HoneyBook's detailed fee guide lists method-specific card and ACH prices. Compare the exact payment mix and plan instead of treating those processing rates as a separate universal 1.5% platform surcharge. Tradeoff: HoneyBook is a broader clientflow subscription and does not combine Maroo's wedding-specific contractor-payment, W-9, and 1099 workflow.
Best for: Independent businesses that want broad clientflow automation and are comfortable with HoneyBook's subscription and payment-processing structure.
Website: QuickBooks Online pricing
List price: $38 per month for Simple Start, $75 for Essentials, $115 for Plus, and $275 for Advanced before temporary promotions.
QuickBooks Online is an accounting platform first. It can be a strong choice when financial reporting, expense tracking, reconciliation, and accountant access matter more than a wedding-specific client workflow.
QuickBooks supports recurring transaction templates and online invoice payments. Its invoice workflow is general-purpose, so wedding-specific CRM, contract, timeline, and contractor processes may live elsewhere.
Businesses that want Maroo's wedding workflow and QuickBooks accounting can use Maroo's QuickBooks Online integration, which syncs invoices, payments, customers, and associated fees going forward after connection.
Best for: Wedding businesses that prioritize accounting and reporting, or that already work closely with a bookkeeper or accountant.
Website: Square Invoices pricing
Starting price: Square Free is $0 per location, Plus is $49 per month per location, and Premium is $149 per month per location.
Square documents unlimited and recurring invoices, estimates, deposits, reminders, and online payments. Its current invoice pricing lists ACH at 1% with a $1 minimum and manually entered or card-on-file payments at 3.5% + $0.15; caps and lower rates vary by plan.
Tradeoff: Square is commerce-led rather than wedding-specific. It is useful when invoices need to sit beside point of sale or other Square products, but CRM, contracts, and contractor tax workflows may require other tools.
Best for: Wedding vendors already using Square for in-person or online sales.
Website: Dubsado pricing
Starting price: Starter is $35 per month or $335 per year; Premier is $55 per month or $525 per year.
Dubsado connects forms, proposals, contracts, invoices, payment plans, email, and client portals. Premier adds scheduling, automated workflows, public proposals, and broader integrations.
Dubsado can accept payments through connected payment providers, whose processing fees are separate from the Dubsado subscription. Its strength is workflow customization rather than an integrated wedding-contractor tax workflow.
Tradeoff: Starter includes unlimited projects and clients plus core billing and forms, but businesses that need scheduling and workflow automation must compare Premier.
Best for: Service businesses that want highly customizable forms and client workflows and are willing to configure them.
Website: FreshBooks pricing
Monthly list price: $23 for Lite, $43 for Plus, and $70 for Premium before the current first-three-month promotion.
FreshBooks combines invoices, recurring billing, payment reminders, expenses, time tracking, estimates, and accounting reports. Lite supports five billable clients, Plus 50, and Premium unlimited clients.
Tradeoff: FreshBooks is general-purpose rather than wedding-specific. Businesses that want CRM, contracts, client invoices, and contractor operations on one wedding-focused record may prefer a connected industry platform.
Best for: Solo and small service businesses that want invoicing and accounting in the same product.
Website: Zoho Invoice pricing
Price: Free, with current US limits of two users, three projects, and 500 invoices per year.
Zoho Invoice includes estimates, one-time and recurring invoices, reminders, expenses, time tracking, online payment connections, reports, and a client portal without a subscription fee.
Tradeoff: Zoho Invoice is focused on general invoicing. Wedding-specific CRM, contract, event, and contractor-tax workflows require other Zoho products or separate tools.
Best for: Small businesses that want a free standalone invoicing tool and fit within the current usage limits.
Website: TTO wedding-planner features
Price: $61 per month.
TTO is planning software rather than a vendor invoice processor. It helps planners manage timelines, budgets, guest information, collaboration, and event operations across weddings.
Its budgeting and payment-tracking tools help a planner organize vendor costs and due dates, while each vendor still sends and collects its own invoice through an invoicing or payments platform.
A planner can use TTO for planner-side event operations and use Maroo for the planner's own CRM, contracts, invoices, client payments, and contractor workflow. The products serve different roles.
Best for: Wedding planners who need planning, timeline, collaboration, and budget operations alongside a separate invoicing platform.
Choose Maroo when you want a free wedding-business CRM and associated core invoicing workflow, current recurring invoices, client payments, and contractor operations in one connected platform.
Choose HoneyBook when broad clientflow automation matters more than a wedding-specific contractor workflow.
Choose QuickBooks Online when accounting, reporting, and bookkeeper collaboration are the priority.
Choose Square when invoicing needs to connect with an existing Square commerce setup.
Choose Dubsado when customizable forms and workflows are the main requirement.
Choose FreshBooks when you want general invoicing and accounting in one product.
Choose Zoho Invoice when a free standalone invoice tool meets your limits and workflow.
Choose TTO when planner-side event, timeline, collaboration, and budget operations are the need; pair it with a separate invoice processor.
Related Reading:
Best Wedding Vendor Payment Software for 2026 — deeper dive into payment processing fees, contractor management, and payout options
Maroo vs HoneyBook: Honest Comparison for Wedding Pros — side-by-side breakdown of features, pricing, and processing fees
Which invoicing software is best for a wedding business?
The best fit depends on the surrounding workflow. Maroo fits businesses that want a free wedding CRM and connected invoices, payments, recurring billing, and contractor operations. QuickBooks and FreshBooks emphasize accounting, Square emphasizes commerce, HoneyBook and Dubsado emphasize broader clientflow, Zoho Invoice emphasizes free standalone invoicing, and TTO handles planner-side event operations rather than vendor invoice processing.
Can a wedding vendor pass card or ACH fees to a client?
Maroo offers an eligible fee-pass option, but availability depends on the payment and applicable rules. If a business passes every eligible processing fee and absorbs no other transaction fee, optional Maroo Business costs that business only its $50 monthly subscription, or $600 per year. Passing shifts a fee to the client; it does not eliminate it.
Can Maroo collect contractor tax information?
Maroo supports a W-9 request flow for new contractors through single or bulk contractor-payment onboarding and supports connected contractor records and 1099 workflows.
Is FreshBooks or Maroo better for wedding vendors?
FreshBooks is a general invoicing and accounting product. Maroo is designed around wedding and event businesses and connects its free CRM and associated core workflow with invoices, payments, recurring billing, and contractor operations. Choose based on whether accounting depth or wedding-specific workflow is more important.
What invoicing software should a wedding planner use?
A planner can use Maroo for the planner's CRM, contracts, invoices, payments, and contractor workflow. TTO can complement it with planner-side timelines, collaboration, event operations, and budget tracking at $61 per month.
